Responsibility
Responsibility 1: Ensuring HI BGD’s Compliance with National Regulations and Practices Aim: To ensure the smooth running of HI BGD with respect to its administrative obligations Benchmark: Efficient and effective functioning of the administrative tasks in compliance with national legal requirementsActivities:In consultation with legal support from lawyer’s firm, ensure that the administrative organization is compliant with legal requirement, efficient and ethical.Ensure that agreements are valid and assist managers in drawing them up (for the administrative and legal aspects).In consultation with legal support, support HI BGD on legal issues.Ensure compliance with all GOB tax regulations, and follow up on this on a regular basis.Plan, supervise and ensure proper preparation/submission and follow up on various GOB applications (FD6, FD2, etc) in close coordination with Project and support departments as necessary.In line with FD submissions, conduct regular monitoring on programme activities/ documents (procedures, organizational chart) and ensure effective communication on changes with concerned teams.In collaboration with Country Director (CD), proactively meet with NGOAB and other government department’s representatives as often as necessary to obtain documents or resolve issues related to program development in Bangladesh.Supervise the Liaison team members and ensure that international staff work permits and visas are processed and ensure that visa application processes for team members and visitors as and when requiredStreamline and document the FD processes through development and/or update of SOPs, guidance and standardized templates, ensuring transparency and resilience of these processes to liaison staff turnover.Responsibility 2: Strengthening HI BGD Relations with Government stakeholders Aim: Support CD in developing HI’s position and visibility within Bangladesh Benchmark: Positive relation and linkage with the authoritiesActivities:Work with CD, Program, Support and Technical teams to build positive and constructive relationships with key partners from government and any other parties as required.Upon delegation by Country Director, represent and promote the organizational strategic vision in coordination meetings with government authorities, donors, partners, and other stakeholders.Ensure HI vision, values and mandate are promoted among partners, government authorities and other stakeholders. Support and advise CD on development of administrative and programmatic contactsCo-Lead assessment and due diligence process for implementing partnersIn collaboration with CD and Finance Manager, responsible for proper filing of original GOB, donors and partners documentsResponsibility 3: Ensuring the quality management of HI Bangladesh internal regulatory frameworkAim: Provide a comprehensive, transparent, up to date and effective system to support and document HI’s operations in BangladeshBenchmark: HI team members have the resources, information and training necessary to deliver effective and quality program results Activities:Ensure donors and GOB compliance requirements are captured in HI’s regulatory framework and in activities being implemented in Bangladesh, and support their dissemination.Contribute to the development and/or update of HI country specific procedures and systems.Lead the roll-out of HI’s internal policies and procedures, their dissemination and monitor their effective implementation.Co-lead with the other Country Managers the dissemination of HI Global institutional policies and directive with specific focus on PSEAH, Child protection, Code of conduct and anti-fraud policiesCo-Lead the Code of Conduct Reporting Mechanism and the administrative investigations process in case of breach in HI’s regulatory framework.Support the Internal auditor and Finance Manager on compliance aspects, ensuring in particular that root causes for compliance deviations are addressed in a systemic way.Monitor archiving throughout the programme is compliant with HI Archiving procedure.Support mission security focal points in the monitoring of security and compliance with security guidelines.Proactively identify organizational risk and propose mitigation measures to address them.Liaise with HI HQ contact points as necessary to facilitate HI BGD operationsCarry out any other responsibilities as requested by the CDPosition in the Organization Chart: Under supervision of Country Director Duration of the Contract: One Year
Experience Requirement
Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, GratuityFestival Bonus: 2